Problem
For regulatory compliance, italian law firms have to create and fill lengthy
forms for every court decision. The forms are several pages long and contain detailed information
about the client, the lawyer, the case and the court decision.
The forms are emailed to the client for their signature
and are archived for future reference.
The firm has to produce 10 such forms every week so an employee had to spend
5 hours per week on this task.
Solution
We built a digital robot to automate this process. The robot reads several excel sheets that the law firm uses to track court cases and store information about the client and lawyer. For every court decision, the robot fill out one of the several forms with the necessary information and emails them to the client for their signature. When the client emails the signed form back, the robot downloads the email attachment and notifies the lawyer for review.
Impact
The company went from spending roughly 5 hours a week to 30 minutes and increased the accuracy to 100%.
90%
Time Savings
From 5 hours per week to 30 minutes
100%
Reduction in Mistakes
From a few mistakes to zero
10X
Increase in Speed
From 2 forms per hour to 20 forms
"The setup was incredibly simple and the custom robot simply plugged into our existing system. Now all we need to do is add a court decision to an excel sheet and the robot takes care of the rest. It is amazing! "
- Client TestimonialResults
Zero Mistakes
The robot never makes a mistake. The forms are filled out with all the necessary information and the robot never misses a section or misspells anything.
Greater Transparency
All activities are recorded in a tidy weekly report and the relevant lawyer is notified immediately so the lawyer never misses anything.
Faster Operations
The robot processes the form as soon as the court decision is added to the excel file. The client receives the form within 30 minutes instead of several days.
Ready to automate your business?
Contact us to discuss automation use cases, questions
or any general inquiries.